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Phone: (803) 896-4500
Email: Medboard@llr.sc.gov  

Sheridon Spoon
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April Koon
Administrative Coordinator

Alex Imgrund
Advice Counsel





South Carolina Board of Medical Examiners

PHYSICIANS' PATIENT RECORDS ACT

§ 44-115-10. Short title. § 44-115-20. Physician is owner of certain patient records. § 44-115-30. Patient's right to receive copy of medical record or have it transferred to another physician; written authorization required. § 44-115-40. Physician not to release records without express written consent. § 44-115-50. Physician may rely on representations of insurance carrier or administrator as to patient authorization to release records; immunity from liability and disciplinary action. § 44-115-60. Physician's release of summary or portion in lieu of full record. § 44-115-70. Records not to be withheld because of unpaid medical bills. § 44-115-80. Fees physician may charge for search and duplication of records. § 44-115-90. Fees for providing medical information other than copying existing documents. § 44-115-100. Sections 44-115-80 and 44-115-90 not applicable to requests for information made in relation to health insurance claims. § 44-115-110. Payment for services related to medical records a just debt; payment in advance may be required. § 44-115-120. Length of time records must be kept; records pertaining to minors. § 44-115-130. Sale of medical records by physician restricted; notice of intent to sell. § 44-115-140. Immunity from civil, criminal, and disciplinary liability for compliance with request to release information. § 44-115-150. Other provisions pertaining to medical records or actions involving medical negligence not invalidated by this chapter.

PHYSICIANS' PATIENT RECORDS ACT

§ 44-115-10. Short title.

This chapter may be cited as the Physicians' Patient Records Act.

§ 44-115-20. Physician is owner of certain patient records.

The physician is the owner of medical records in his possession that were made in treating a patient and of records transferred to him concerning prior treatment of the patient.

§ 44‑115‑30. Patient's right to receive copy of medical record or have it transferred to another physician;  written authorization required.

A patient or his legal representative has a right to receive a copy of his medical record, or have the record transferred to another physician, upon request, when accompanied by a written authorization from the patient or his representative to release the record.

§ 44-115-40. Physician not to release records without express written consent.

Except as otherwise provided by law, a physician shall not honor a request for the release of copies of medical records without the receipt of express written consent of the patient or person authorized by law to act on behalf of the patient.

§ 44-115-50. Physician may rely on representations of insurance carrier or administrator as to patient authorization to release records;  immunity from liability and disciplinary action.

A physician may rely on the representations of a health and life insurance carrier or administrator of health and life insurance claims that the authorization of the patient or of a person upon whose status the patient's claim depends for release of the medical record is on file with the carrier as an authorization to release medical information under this chapter.  A physician who in good faith releases medical information for claims processing relying on the representations of the claims administrator that an authorization for release of the information is on file is immune from any civil or criminal liability alleged to be caused by the physician's compliance with the request to release the information.  The physician is not subject to disciplinary action for an alleged violation of law or regulation due to the compliance with the request to release information.

§ 44-115-60. Physician's release of summary or portion in lieu of full record.

Except as otherwise provided by law, a physician may refuse to release a copy of the entire medical record and may furnish instead a summary or portion of the record when he has a reasonable belief that release of the information contained in the entire record would cause harm to the patient's emotional or physical well-being, the emotional or physical well-being of another person who has given information about the patient to the physician, or where release of the information is otherwise prohibited by law.  An unreasonable refusal to release the entire medical record constitutes unprofessional conduct and subjects the physician to disciplinary action of the South Carolina State Board of Medical Examiners.

However, notwithstanding the provisions of this section, a physician may not refuse to release the entire record or a portion of the record if the information is requested by a licensed attorney representing the patient, when the request is accompanied by a written authorization signed by the patient, the patient's legal guardian, or the patient's personal representative, for any reason, a licensed attorney representing the patient, or by an insurance company with reference to an application for life or health insurance or the payment and adjudication of claims relating to life and health insurance or if the information is requested with reference to the payment or adjudication of personal injury claims.

§ 44-115-70. Records not to be withheld because of unpaid medical bills.

Medical records may not be withheld because of an unpaid bill for medical services.

§ 44-115-80. Fees physician may charge for search and duplication of records.

A physician, or other owner of medical records as provided for in Section 44-115-130, may charge a fee for the search and duplication of a medical record, but the fee may not exceed sixty-five cents per page for the first thirty pages and fifty cents per page for all other pages, and a clerical fee for searching and handling not to exceed fifteen dollars per request plus actual postage and applicable sales tax. A physician, health care provider, or other owner of medical records must provide a patient's medical records at no charge when the patient is referred by  the physician, health care provider, or an employee, agent, or contractor of the owner of the record to another physician or health care provider for continuation of treatment for a specific condition or conditions. The physician may charge a patient or the patient's representative no more than the actual cost of reproduction of an X-ray. Actual cost means the cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplication.

§ 44-115-90. Fees for providing medical information other than copying existing documents.

When a request for medical information involves more than making copies of existing documents, a physician may charge reasonable fees, exclusive of those fees charged for copying the medical record, for providing this service.

§ 44-115-100. Sections 44-115-80 and 44-115-90 not applicable to requests for information made in relation to health insurance claims.

The provisions of Sections 44-115-80 and 44-115-90 do not apply to requests for medical information necessary to process a health insurance claim made by a patient or on behalf of the patient by a health insurance carrier or health insurance administrator for services rendered by the physician from whom the information is requested.

§ 44-115-110. Payment for services related to medical records a just debt;  payment in advance may be required.

Payment for all services related to medical record requests is a just debt, due and payable at the time service is rendered.  A physician may require payment in advance for a copy of the record.

§ 44-115-120. Length of time records must be kept;  records pertaining to minors.

Physicians shall retain their records for at least ten years for adult patients and at least thirteen years for minors.  These minimum recordkeeping periods begin to run from the last date of treatment.  After these minimum recordkeeping periods, the records may be destroyed.

§ 44-115-130. Sale of medical records by physician restricted;  notice of intent to sell.

A physician may not sell medical records to someone other than a physician or osteopath licensed by the South Carolina State Board of Medical Examiners or a hospital licensed by the South Carolina Department of Health and Environmental Control.  Exceptions to this prohibition may be granted and approved by the South Carolina State Board of Medical Examiners.

Before a physician may sell medical records, he must cause to be published a public notice of his intention to sell the records in a newspaper of general circulation in the area of his practice at least three times in the ninety days preceding the sale.  The notice shall advise patients that they may retrieve their records if they prefer that their records not be included in the sale.

§ 44-115-140. Immunity from civil, criminal, and disciplinary liability for compliance with request to release information.

A physician who in good faith releases medical records to a party pursuant to a written authorization from the patient or the patient's representative is immune from civil or criminal liability alleged to be caused by the physician's compliance with the request to release the information.  The physician is not subject to disciplinary action for an alleged violation of law due to compliance with the request to release information.

§ 44-115-150. Other provisions pertaining to medical records or actions involving medical negligence not invalidated by this chapter.

This chapter does not invalidate any other provision of law concerning medical records, the alteration of medical records, any interest a patient has in the information contained within the medical record, or any civil action brought in the state or federal courts alleging medical negligence;  further, this chapter does not invalidate the authority of a court to issue a subpoena or of a licensing or disciplinary board of this State to obtain these records as provided by law.

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